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Rasharkin Residents Association

Our Constitution

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Constitution of
Rasharkin Residents Association

1. NAME

The name of the Association shall be the Rasharkin Residents Association (Referred to hereafter as ‘The Association’)

2. OBJECTS

The objects of the Association shall be:

2.1 To promote good relations between all the inhabitants of Rasharkin village, regardless of age, sex, race, sexual orientation, political, religious or other opinions, and groups involved in the organisation and holding of parades or processions through the village.

2.2 To ensure that the inhabitants of Rasharkin have concerns they have regarding any parade through the village addressed in a reasonable and equitable manner.


2.3
The Association may advance the above objects by means of:

2.3.1
The participation of the local community, and interested others, in identifying common concerns/issues and to work together to address same.

2.3.2
To develop partnerships with statutory or other potential interested bodies with a view to consultation regarding solving issues that may arise from a parade in the village.

2.3.3
To address residents’ concerns through dialogue with the Parades Commission, the organisers of parades and all political parties in the area.

2.3.4
To liase with other similar groups to exchange information and experience.

2.4

The Association shall be non-party in politics and non-sectarian in religion.

2.5

The Association shall be open to new ideas, strategies and methods proposed by its members.

2.6

The Association shall make representations, as it sees fit, to Ballymoney Borough Council, Rasharkin Community Association and other relevant state and local agencies on common issues that affect the local community.

2.7

To publicise and assist the promotion of the Association to a wider audience through the mediums of radio, newspapers, the internet and other media, and through organised events.

 

 

 

3. MEMBERSHIP

3.1
Membership shall be open irrespective of age, sex, race, sexual orientation, religious political or other opinion to:

i. persons aged 18 or over and living in the village shall be known as full members.

ii. Political party representatives shall be excluded from membership except for those political representatives elected at local council or parliamentary elections.

v. Young persons resident in the area aged 16 years or over and numbering no more than 4.

vi. Persons with specific expertise may be co-opted into the Association membership.

3.2
All persons eligible for membership shall be eligible to vote at general meetings.

3.3

New members wishing to join should do so by either making an application in writing to the Secretary or by attending a meeting of the Association.

4. TERMINATION OF MEMBERSHIP

The Association may, by resolution passed at a meeting thereof, terminate or suspend the membership of any individual, group, or organisation if in its opinion such individual, group or organisation has been guilty of conduct prejudicial to the Association or its members such individual, groups or organisations shall have the right to be heard by the Association before final decision is made.

There shall be right of appeal by an independent arbitrator appointed by mutual agreement.

5. EQUALITY STATEMENT

5.1 The Association shall implement an all-inclusive, non-sectarian and non-racial approach in carrying out its objectives.

5.2 The Association shall strive in its composition for a balance in gender, age, religion and geographical representation of the residents of the Rasharkin area.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

6. GENERAL MEETINGS OF THE ASSOCIATION

6.1
Annual General Meetings shall meet once each year, in the month of to be held at such a time and place as determined by the general committee, being not more than 18 months after the preceding A.G.M. or the adoption of the constitution. At least 21 days notice shall be given by the Secretary to members.

6.1.2
The business of the Annual General Meeting shall be:

i. To consider the Annual Report of the Association, which shall incorporate the accounts of the Association, and give an account of the work of the Association and its activities during the preceding year.

ii To approve the accounts of the Association for the preceding year.

iii To elect the Committee Officers of the Association.

iv To consider and vote on proposals to alter the constitution in accordance with clause 13 hereof.

v To consider any other business of which due notice has been given.

6.1.3.
Special general meetings:

The chair may at any time at his/her discretion, and the secretary, shall within 21 days of receiving a written request to do so, signed by not less than two (2) members giving reasons for the request, call a special general meeting to consider business specified on the notice to the meeting, and for no other purpose.

6.2

The Chairperson, or in his/her absence the Vice-Chairperson, shall act as Chairperson for the duration of the meeting, provided a quorum has been reached. In the absence of the Chair or Vice-Chair, an Acting Chair may be appointed for the duration of that meeting only and provided that a quorum exists.

7. COMMITTEE OFFICERS

7.1
Full members present at A.G.M. shall elect Committee officers for the incoming year.

7.2
Committee Officers shall service in their capacity of the general committee and any executive committee which may be established.

7.3
If any vacancy occurs among their officers the general committee shall have the power to fill it from within its membership.

7.4
Membership of the committee is for one year only and eligible for renewal after stand down at the next Annual General Meeting.

 

 

 

 

 

8. RULES OF PROCEDURE OF COMMITTEE

8.1
All decision-making shall be decided by simple majority of those present and voting. No member shall exercise more than one vote. In the case of equality of votes the chairperson shall have a second or casting vote.

8.2 QUORUM:

i. Committee meetings: One third of those present with power to vote shall represent a quorum at meetings of the committee and all other committees, providing than an honorary officer is included.

ii. General meetings: 15 members with the power to vote or one third of members with the power to vote, whichever is one less, shall form a quorum at a general meeting.

In the event of an Annual General Meeting being inquorate the meeting shall stand adjourned and be reconvened 14 days later and those present at that meeting shall be deemed a quorum.

8.3
Minute books should be kept by the Committee secretary, and records kept of all proceedings and resolutions reached.

9. POWERS OF THE COMMITTEE

9.1
The Committee shall have power to make any such regulations as they consider appropriate for the efficient conduct of business.

9.2
The Committee may appoint such staff as it may consider necessary on such terms, and conditions, as they may determine which shall meet current employment legislation.

9.3
The Committee shall rent or otherwise secure any building it deems necessary for the operation of its business.

10. EXECUTIVE COMMITTEE

A steering group shall be appointed who shall conduct business until the first public meeting. The steering group shall be no more than 10 in number.

The steering group will operate within the terms of the constitution as adopted at the inaugural meeting until the general meeting, which will be determined by the steering group.

The general membership may appoint until the next Annual General Meeting an executive committee to carry out the general policy and manage the day to day business of the Association. The executive should meet not less than 2 times per year and should consist of:

10.1
Committee Officers elected under clause 6

Specifically Chairperson, Assistant Chairperson, Treasurer, Secretary.

10.2
Up to 8 members elected by and from members of the General membership ensuring the range of opinion as reflected in objects of the forum.

10.3
Up to 4 who may be co-opted onto the general committee. Such persons have the power to vote.

The Executive Committee is responsible to the general membership.

 

11. FINANCE

11.1
All monies raised by or on behalf of the forum shall be applied to further the objects of the Association and for no other purpose, provided that nothing shall prevent payment of reasonable and proper remuneration to any employee of the Association, or the repayment of out of pocket expenses.

11.2
An account may be opened in the name of Rasharkin Residents Association at a branch of Bank or with such other financial institution if the general committee decide. The committee will authorize that the treasurer plus one of two other signatories sign cheques on behalf of the forum.

11.3
The Hon Treasurer shall keep proper accounts and present to the executive committee on a regular basis during the year.

12. DISSOLUTION

12.1
If the Association by simple majority decide to dissolve, they shall call a meeting of all members, who have the power to vote, giving 21 days notice, stating the terms of the resolution.

12.2
If such a decision be confirmed, those present shall have the power to dispose of any assets held by or in the name of the Association.

12.3
Any assets remaining after the satisfaction of any debts or liabilities shall be transferred to institutions advancing similar objects of the Association.

 

13. INTERPRETATION OF THE RULES

The committee shall be responsible for the interpretation of this constitution or any rules and by-laws made thereunder.

14. ALTERATIONS TO THE CONSTITUTION

Any proposal to alter this constitution must be delivered in writing to the Secretary of the Association not less than 28 days before the date of the meeting at which it is first to be considered. Any alteration will require the approval of both:

(a) A simple majority of members of the General membership present and voting at a General Committee meeting;

(b) a two-thirds majority of individual members of the Association and representatives appointed to the General Committee in accordance with Clause hereof present and voting at a General Meeting